Surplus
Furniture and Equipment Policy
The Fiscal Officer will be
responsible for the sale or disposal of all library materials,
furniture and equipment that is no longer of use to the library. The
Library Director, Department Managers, or designated staff members
will be responsible for reporting to the Fiscal Officer any items
that need to be disposed of and for filling out the appropriate
forms.
Books and other materials no
longer deemed appropriate for the collection will be donated to the
Friends of the Barberton Public Library for disposal through their
regular book sales or online sales opportunity, such as Better
World Books or other similar organizations.
If it is determined that the
furniture and equipment items are in a saleable condition, they may
be sold to the general public or eligible staff members. The staff
member who declares an item to be surplus, and any members of
his/her immediate family, are not permitted to purchase any sale
item. Purchases also will not be permitted by the Director, Fiscal
Officer, members of the Board of Trustees and their immediate family
members.
Items may be stored until
enough are gathered to have a sale of the surplus furniture and
equipment. The Fiscal Officer can note on specific items if there is
a minimum bid price. In a case where the estimated market value of a
surplus item to be sold is in excess of $1,000, a written sealed bid
procedure will be followed.
Computer equipment, no longer
of use to the Library, may be sold to the general public or eligible
staff members, or may be donated directly to a local school or
non-profit, charitable agency for use in their educational programs.
Notification of the sale will
be posted on public bulletin boards in the library and in news
releases to community newspapers. The notification will advise
potential buyers that items will be sold as is and must be removed
at the buyer’s expense by a specified deadline.
Surplus property may be sold to
another library or other non–profit, charitable agency. The price
will be established by the Fiscal Officer based on negotiations with
the other agency.
The Fiscal Officer is
authorized to accept trade-in allowances on any item of equipment
being replaced or upgraded for which a trade-in allowance is
offered.
In an instance where an item of
surplus inventory is determined by the Director or Fiscal Officer to
have unusual historic or artistic value, such item may be referred
to the Board for determination of value which may include the
services of a professional appraiser or outside expert opinion.
Items that may be difficult to
sell may be sold to scrap dealers, liquidators or auction houses.
Surplus property may also be discarded if it is not sold at the
surplus sale or if it is deemed to be in such poor condition that it
is not worth storing until a sale is held.
Proceeds from all surplus
property will be deposited to the General Fund of the Library.
All Library policies have been designed to maximize available resources and ensure accessibility. They are always subject to review and revision by the Board of Trustees as necessary.
Approved by the Board of Trustees, May 22, 2008