Public Records Policy
The Barberton
Public Library shall comply with Ohio Revised Code Section 149.43
entitled “Availability of Public Records for Inspection and
Copying” as that statute is amended from time to time.
Ohio Revised Code Section 149.43 generally provides that,
upon request, all public records responsive to the request, and not
specifically excluded from disclosure, shall be promptly prepared
and made available for inspection to any person at all reasonable
times during regular business hours. Requestors may ask that copies of such records be mailed to
them. Copies of records
shall be made available at cost and advance payment for the cost of
copies and postage shall be required, if requested.
All copies shall be made available, mailed or by any other
means of delivery or transmission within a reasonable period of time
after a request. In
order to facilitate broader access of such records, the library
shall maintain its records in such a manner that they can be made
available in accordance with this policy.
All requests
for public records will be acknowledged in writing by the Library.
Any denial of
public records requested will include an explanation, including
legal authority. If
portions of a record are public and portions are exempt, the exempt
portions will be redacted and the rest released.
The Director
of the Library shall take steps as deemed appropriate by the
Director to educate all Library employees of this policy and the
Director is authorized and directed to implement procedures in
furtherance of this policy. The Director shall provide a copy of this policy to the
employee designated as the records custodian who must acknowledge
receipt of the copy in writing.
A poster of
this policy shall be posted in a conspicuous place in the
Library’s offices and at all of the Library branches.
All Library policies have been designed to maximize available resources
and ensure accessibility. They
are always subject to review and revision by the Board of Trustees
as necessary.
Approved by the Board of Trustees, October 25, 2007