A requisition form is to be completed before a purchase is made with all necessary information:
Date of anticipated transaction
Location of purchase (vendor will be the bank)
Account to be used
Item or service being purchased with some justification
Total amount of purchase (not to include sales tax)
If you need a tax exempt form, please ask the Fiscal Officer
for a copy.
You will be notified by Fiscal Officer, Deputy Fiscal Officer or Director of the requisition approval.
Once you have used your credit/purchasing card, you must provide a receipt to the Fiscal Officer department in all instances and a copy to the Technical Processing department for any library collection materials purchased.
If your planned purchase does not require a requisition due to the purchase already being anticipated with your budgeted purchase order, you must still notify Fiscal Officer and Technical Processing departments before purchase is made and provide a receipt and copy as mentioned above. Barberton Public Library credit/purchase cards may not be used for cash transactions such as advances and or ATM activity.
Credit/purchase cards are the property of the Library and may only be used for business purchases as pre-approved. Any misuse of a Barberton Public Library credit/purchasing card will result in revocation of the card. Unapproved purchases may also result in restitution being made to the Library, disciplinary action up to termination of employment, and criminal sanctions. Cards must be surrendered to the Library upon request by the Director or Fiscal Officer. Cards must be promptly returned to the Director or Fiscal Officer at the time an employee separates service.
All Library policies have been designed to maximize available resources and ensure accessibility. They are always subject to review and revision by the Board of Trustees as necessary.
Approved by the Board of Trustees, July 23, 2009.